Sunday Sailing Routine

Sunday Sailing

 

Sunday is a busy day at our Club.

 

This page is intended as an information page on what is happening when and who does what. Some of these roles (will) have links to more detailed information.

Times are approximate guidelines only.

 

1 page summary of the jobs and when they are done (a bit out of date at moment)

Safe Sailing - Decision Aid/Cheatsheet

Start Boat Roles

Yacht Race Start Flags Cheetsheet

Morning Canteen Instructions

Afternoon Canteen Instructions

Full document for OOD's (requires signing on)

Sunday Timeline:

800 OOD & Boat boys arrive

815 Junior Coaches arrive, organise and coaches briefing
845 Blue / Red helper parents arrive
900 Blue arrive, briefing then rig
900 Red arrive, rig, briefing
945 Blue Red launch * all club support boats must be available from 930 (any change must be approved by OOD AND Morning Mentor).

1015 Gold AM briefing
1020 Gold AM, mark boats etc leave. Gold AM start team take Lucinda to set up
1030 Gold AM launch
1100 Gold AM racing commences
1100 Red join with Gold AM, Red coach joins/share coaches. Gold AM Race control and ASC shore advised of Red attendees

1100 Yacht mark(s) laid
1115~30 Blue return
1130 Gold AM parent brings support boat out to racing area
1130 ~1200 Red return to shore
1200 Yacht Course decision

1200 Quartet Bowl: Confirm yacht start boat allocation and start equipment (e.g. numbers board for handicap display)

Yacht Coordinator leaves on the assigned start boat

1230 Gold AM planned to have all racing completed by this time.
1230/45 Gold AM return to shore
1230/45 Yacht start crew go to Lucinda and exchange with morning crew
1245 Gold PM briefing
1300 Yacht start (non-Quartet Bowl)
1300 Gold PM start crew and marks leave for transfer to Lucinda

1315 Gold PM Mark boat leaves for on-course position

1315 Gold PM crew exchange with yacht crew
1345 Gold PM marks laid

1400 Gold PM first start
1600 Gold PM return, can be as late as 1700. SI's say no race starts after 4pm..
1700 Gold PM debrief as required
1800 Packed up, collapse, recharge for next week. :)

All in a perfect world it is a really busy morning ...  unfortunately not
always to plan. Weather will change things.

 

There are a number of rostered duties and lots of people help

Prior to the day:

OOD calls around to check all are available, eg Coordinators, canteen, Race control or ROs for each team

Tom coordinates "Boat Boys"

Race Control or RO for Midday and Gold Afternoon ... call around their team to check all OK.

Kingsley  coordinates Instructors

David Biddle coordinates Gold Coaches

Blue & Red teams to check from week to week all ok for following week.

 

On the day:

Officer Of the Day (OOD), 8am~ end (6pm?), checks people are right to go, unlocks the club, manages overall safety and coordinates the day, oversees club asset allocation( e.g. boats)  and its volunteers as a whole.

Yacht Coordinator: 1030 ~ end (6pm?), Sets the yacht course, ensures marks are laid, runs the yacht start & finish, results to handicapper and press. Manages yacht safety and participation.

Canteen Morning: 815~1230, May ( or OOD) collect food, open canteen, serves during morning / lunch period.

Canteen Afternoon: 1230 ~ end (6pm?), serves during afternooon, clean up and pack away.

 

Boat "Boys": 800~end or as rostered, Launch and prepare all club response boats, fuel as required, prepare marks for training and racing, assist laying of marks, morning and afternoon, pack up.

 

Morning Mentor: 815~1230, Overall management of morning training (Blue & Red), specifically of morning instructors.

Morning Lead Instructors (3): 815 ~1230, Organise their team, help launch power boats, guide other instructors, brief children in their group, check safety of kids and boats, plan and run their session, keep radio contact.

Morning Assist Instructors (3): 815~1230, assist lead Instructors and hone their skills

Morning Other Instructors: 815~1230, look, ask, learn and help

 

Morning Blue Administrator (parent): 845~1130, keep attendance, children allocated to a boat, have correct equipment (lifejacket, shoes, sunscreen)

Morning Blue Mark Layer (parent) 845~1130, Liase with lead instructor, organise (small yellow) marks, lay them as required, ensure that they are retrieved and packed neatly away at end

Morning Blue Shore Coordinator (parent) 845~1130, deck and boats are organised, coordinate children and parents loading and unloading boats, ensure all are packed at end, complete damage report each week.

Morning Blue On water Coordinator (parent) 900~1130, go out with mentor as extra pair of hands

Morning Blue Canteen (parent) 845~1130, help out in the canteen or morning BBQ

 

Morning Red Administrator / Deck Coordinator (parent): 845~1130, keep attendance, children allocated to a boat, have correct equipment (lifejacket, shoes, sunscreen)

Morning Red Mark Layer (parent) 845~1130, Liase with lead Instructor, organise (Orange) marks, lay them as required, ensure that they are retrieved and packed neatly away at end

Morning Red Support (parent in private boat if available), to assist if required.

 

Gold AM Race Control: 1000~1330, manages morning racing & volunteers, ensures paperwork is completed prior to racing (sign on sheets), start & finish sheets, docs provided/organised to go to handicapper (Steve Read).

Gold AM Briefing: 1000~1015, brief the morning Gold AM fleet for the day. Could be done by Race Control, RO or Coach for the morning.

Gold AM Race Officer (RO): 1000~1330, manages the actual morning racing ie, sets course, start boat, flags finishes, safety etc.

Gold AM Scribe 1000~1330, extra pair of hands on the start boat to run flags, record results etc.

Gold AM Mark Boat: 1000~1330, assist boat boys in laying and retrieving morning marks

Gold AM Response Boat 1030~1330, take first response boat returning from Blue ...  out to MJ / Novice course, may not leave until say 1100 or even 1130.

Gold AM Deck Coordinator 10-1330, assists coordinates getting boats in water, ensures efficient use of deck space by group/provides suffiicent space for other groups (e.g. Gold PM). Monitors/assists early returners. Assists/manages returning group back onto deck/de-rigging/clearing away after racing.

 

Gold PM Race Control or RO  1200 ... call RPAYC and or BYRA to check that all is ok, coordinate race couse selection, attending boats etc..

 

Gold PM Race Control: 1230~end, manages afternoon racing & volunteers, ensures paperwork is completed prior to racing (sign on sheets), start & finish sheets, docs organised to go to handicapper (Steve Read).

Gold PM Briefing: 1250~1300, brief the afternoon Gold fleet for the day. Could be done by Race Control or RO for the morning.

Gold PM Race Officer (RO*): 1230~end, manages the actual afternoon racing ie, sets course, start boat, flags finishes, safety etc. *acts as additional scribe if other club is rostered as RO.

Gold PM Scribe: 1230~end, manages/records results for all fleets for afternoon racing. Additional scribes from RPAYC & BYRA may join on the start boat.

Gold PM Mark Boat: 1230~end, assist boat boys in laying and retrieving afternoon marks

Gold PM Response Boat 1: 1300~end, response boat to leave at similar time to boats leaving the beach

Gold PM Response Boat 2: 1300~end, particularly if weather is marginal.